Trade body approval renewal
Annual membership and vetting with a body such as the MLA, with the evidence resubmitted and the listing kept live.
For locksmiths
Approvals, records and renewals behind a locksmith's call-outs
Approval scheme assessments, DBS renewals and the records behind every non-destructive entry keep coming round on unsociable hours.
No account needed to see the proposed desk.
The recurring work
What locksmiths have to keep on top of
Every one of these has a date attached, a document behind it, and somebody who notices when it slips. This is what goes on the desk.
DBS check renewal
The disclosure check that letting agents, housing providers and direct customers ask for, renewed on the policy of the scheme being worked under.
Customer identification records
Proof of address and ownership recorded for each job where a property is opened, and kept for the period the approval scheme requires.
Public liability renewal
Annual policy renewal at the level that lets agents and housing providers release work, with the certificate issued when asked.
Van insurance and MOT
Yearly renewal, MOT and tax date for the vehicle carrying the stock and the tools.
Key and stock records
The register of keys cut, master key systems and restricted blanks, kept so a customer's key can be traced and accounted for.
Tool and code machine servicing
Servicing and calibration of the machines used to cut keys and programme cylinders, on the interval the maker sets.
Master key system records
The schedule for each master keyed system, held current so a lost key can be identified and the system extended.
Accreditation training and CPD
Refresher training and the evidence for staying on the approval body's register, due with each membership year.
Alarm and safe certification
Certificates issued for each installation, with any maintenance interval on the system tracked forward to the next visit.
What it costs to carry it
The work arrives at midnight and on bank holidays, so the paperwork is done late at night or after the weekend, and the approval renewals are the ones that slip. The serious risk is a job where the customer's right to the property was not recorded properly, which is why approval schemes ask for it and why the file matters months later. Losing the approval listing takes the agent and housing work with it, and that work is the steady part of the week.
What the desk takes over
The desk works this list to its own schedule and reports what it did.
Approval and DBS dates
Membership, vetting and disclosure renewal dates held with the body and the fee, raised before the listing lapses.
Job records
Customer identification, the entry method used and the parts fitted recorded per job, filed so the record can be produced when a scheme asks.
Key register
Keys cut, restricted blanks and master key systems held with the customer and the date, so a system can be traced rather than guessed at.
Agent and landlord chasing
The letting agents and housing providers who use the same work repeatedly chased for the next instruction and their own renewal paperwork.
The dated record
A note of what was fitted, opened and certified, with the reference, retrievable when a customer or a scheme asks.
What stays with the locksmith
The entry itself, the judgement on whether a door can be opened without damage and the decision to attend at night are the locksmith's. The desk holds the approval dates, the job records and the chase around them.
Questions
Does the desk record proof of address for entry jobs?
Each job is filed with the identification taken at the time and the entry method used, so the record exists if a scheme or a landlord asks for it later.
Can it keep master key system schedules?
Yes. Each system is held with its cylinder list and issue history, so a lost key can be identified and the system extended without a site visit.
How are the approval body renewals handled?
The membership year, the vetting dates and the fee are held as recurring work and raised with time to gather the evidence the scheme wants.
Put the locksmith's recurring work on the desk
Start with a name, a website and one sentence about what the business does. The desk proposes the list; the locksmith corrects it.