Structural warranty registration
Each new home or conversion registered with the warranty provider before or during the build, with the cover note issued once the property completes.
For builders
The certificates and sign-offs a builder has to keep moving
Warranty registrations, building control sign-offs and site certificates stack up across every job running at once.
No account needed to see the proposed desk.
The recurring work
What builders have to keep on top of
Every one of these has a date attached, a document behind it, and somebody who notices when it slips. This is what goes on the desk.
Building control inspections
Stage inspections at foundation, damp-proof course, drainage, insulation and completion, each booked and then closed with the certificate.
Competent person scheme certificates
Electrical, gas and window certification collected from the relevant registered trades and filed against the job.
CITB levy return
The annual CITB levy return and payment for the payroll, with the deadline fixed rather than related to any project.
CSCS card renewal
Three-yearly card renewal for every person on site, plus the test pass that has to be current before the card is issued.
Public liability and contract works cover
Annual renewal across public liability, employers' liability and contract works, with the certificates held for the client and the main contractor.
CDM documentation
Construction phase plans, risk assessments and method statements kept current for each live site, since they are asked for at short notice.
Plant and equipment inspections
Lifting equipment examination, scaffold inspection records and plant servicing, each on its own statutory interval.
Waste carrier registration and site waste records
Upper tier waste carrier registration renewal and the transfer notes for each skip or load leaving site.
New home warranty and aftercare periods
The defects liability and aftercare windows that open on completion and have to be tracked through to closure.
What it costs to carry it
Every job has its own paper trail and its own inspection stages, so the records are split across drawings, emails, the accountant and the van. The classic failure is a stage inspection that was never booked, which only appears at completion when the certificate cannot be issued, or a warranty that was never registered and leaves a buyer unable to complete. That turns a finished build into a stalled payment.
What the desk takes over
The desk works this list to its own schedule and reports what it did.
The job file
Each site held with its stage inspections, its certificates and its warranty reference, so the current position is one place rather than five.
Inspection booking
Stage inspections raised with building control at the right point in the build, and closed off once the certificate arrives.
Certificate chase
Electrical, gas, window and warranty certificates requested from the trades and the provider, and chased until each is on file.
Contractor and client returns
Insurance certificates, RAMS and card evidence resubmitted when a client, main contractor or portal asks for the current versions.
The dated record
A note of what was booked, inspected and certified on each job, with the reference, retrievable when a buyer or an inspector asks.
What stays with the builder
The build itself, the sequencing, the price and the sign-off on quality are the builder's, and no list can carry those. The desk holds the dates and the documents that prove the work was done properly.
Questions
Can the desk deal with building control for each site?
It raises each stage inspection at the right point, records the outcome and files the certificate. Where the local authority's system needs an account or a payment card, the step is handed to the builder.
How are warranties tracked across several developments?
Each plot or unit is held with its own warranty reference, registration date and cover note, so a missing registration shows up while the build is still running.
Does it chase the other trades for their certificates?
Yes. Electrical, gas and window certification is requested from the relevant trade and followed up until the document is on the job file.
Put the builder's recurring work on the desk
Start with a name, a website and one sentence about what the business does. The desk proposes the list; the builder corrects it.