DBS check renewal
Disclosure checks for staff working in schools, care settings and homes, renewed on the cycle the client contract specifies.
For cleaners
Vetting, COSHH and client paperwork for a cleaning business
Staff vetting, chemical assessments and the same weekly client chase all run alongside the shifts being covered.
No account needed to see the proposed desk.
The recurring work
What cleaners have to keep on top of
Every one of these has a date attached, a document behind it, and somebody who notices when it slips. This is what goes on the desk.
COSHH assessments
A written assessment for every chemical used, reviewed annually and whenever a product or a dilution changes.
Right to work checks
Evidence held and dated for each employee before they start, and rechecked when a visa or permit expires.
Staff training records
Induction, manual handling and colour coding training recorded per person, with refreshers due on a set cycle.
Public liability and employers' liability renewal
Annual renewal at the level the client contracts and the frameworks require, with certificates issued to each site.
Client contracts and specification reviews
The annual review of each site's specification, price and schedule, and the variation notice when the scope has drifted.
Equipment servicing and PAT testing
Annual portable appliance testing and servicing of scrubber driers, vacuums and floor machines, with the labels and records kept.
Waste carrier registration
Upper tier waste carrier registration renewal for any business removing waste from a site, with transfer notes per collection.
Client feedback and audit returns
The site audits, scores and completion records that facilities managers and framework clients expect each month or quarter.
Staff rota and holiday cover planning
The recurring shift pattern held ahead of time, with cover arranged before a holiday or a sickness leaves a site uncovered.
What it costs to carry it
The margins are thin and the labour is the cost, so nobody has spare hours for admin, and the vetting and training records sit with whoever did the hiring. Sites are usually won on a specification that then changes quietly, and the first sign is a complaint that the work no longer matches the contract. A lapsed DBS check takes a cleaner off a school or care contract the same day.
What the desk takes over
The desk works this list to its own schedule and reports what it did.
Vetting and training dates
Disclosure, right to work and training expiries held per person, with the renewal raised before a site has to refuse entry.
Chemical and equipment records
COSHH sheets, dilution instructions and appliance test dates kept current per site and per machine.
Contract review calendar
Each client's review or renewal date held with the specification and price, so the review happens before the term rolls over.
Client audit returns
Site audits, completion records and quality returns prepared and submitted on the schedule the client expects.
The dated record
A note of what was checked, trained and submitted, with the reference, retrievable when a client or an inspector asks.
What stays with the cleaner
The standard of the clean, the staffing decisions and the price a job is worth stay with the operator, because those are the things the business is. The desk carries the dates, the records and the client chase around them.
Questions
Can the desk keep DBS and training records for a cleaning team?
Each person is held with their disclosure, right to work and training dates, and the renewal is raised before a site turns anyone away.
How does it handle COSHH assessments?
Every product used is held with its assessment and dilution instruction, reviewed on an annual cycle and whenever the product changes.
Does it chase clients for the monthly audit returns?
The audit and reporting schedule for each site is held as recurring work, with the return prepared and submitted by the date the client expects.
Put the cleaner's recurring work on the desk
Start with a name, a website and one sentence about what the business does. The desk proposes the list; the cleaner corrects it.